Weddings and Receptions

General Guidelines:

• Our banquet room, with separate entrance and use of course-side veranda and lounge, features a permanent dance floor. Our room seats groups of approximately 200.  The lounge is available at no additional cost for buffet set up or for overflow seating.
• We have round guest tables that seat eight guests. 
• Evening events may begin at 6:00 p.m. and must conclude by 12:00 a.m.  Other time arrangements may be made through the Willow Wood Golf Club Banquet Coordinator.  Additional charges may apply.  
• The leasing individual, group, or organization agrees to abide by all applicable rules, laws, and regulations.
• Smoking is prohibited throughout the facility. 
• Willow Wood Golf Club may not be used for discriminatory practices prescribed by Federal, State, and City law, ordinance, rule, or regulation.

Reservations:

• Reservations should be arranged through Willow Wood Golf Clubs Banquet Coordinator. An appointment to plan the details of your event should be scheduled no later than 90 days prior to your event date.  Appointments may be scheduled by calling (517) 647-1984, or through our website at WillowWoodGC.com.
• Willow Wood Golf Club maintains a list of recommended vendors. We are happy to recommend vendors that have delivered outstanding service at previous events.  Arrangements for other services such as caterers and DJ's must be finalized three weeks before your scheduled event.  Services contracted outside of Willow Wood Golf Club’s recommendations must be approved. All service providers/vendors must speak with the Willow Wood Banquet Coordinator no later than two weeks prior to your scheduled event.
• There is a minimum event charge of $1,200.00.  The room deposit applies towards this minimum.
• An $800 deposit/room charge is required at the time your event is scheduled in order to hold your date. Payment may be made in the form of cash, check, MasterCard, Visa, or Discover.
• Our facility is available at a discounted rate for parties, class reunions, open houses, etc. 
• Arrangements for payment for your event must be made seven business days prior to the scheduled event.  All charges must be paid in full before your departure the night of your event. 
• Additional charges that may be incurred during the event will be due before your departure the night of your event.

Cancellations:

• Deposits refunds will be made if the cancellation occurs 60 days or more prior to your event.  If your reservation is cancelled inside of 60 days, the deposit will be forfeited unless an event of similar purpose and size is booked.

Food and Beverages:

• All Federal, State, and Local laws pertaining to beverage purchases and consumption are strictly adhered to; wedding parties are not an exception.
• Willow Wood Golf Club, as the licensee, is responsible for the administration of the sale and service of alcoholic beverages.
• Willow Wood Golf Club takes seriously its responsibility to serve alcohol with care and therefore reserves the right to refuse the service of alcoholic beverages at any time to anyone.  This may require closing the bar despite prior arrangements.
• Alcoholic beverages cannot be served to anyone under the age of 21.  Willow Wood Golf Club has the responsibility to request proper identification when in doubt.
• All alcoholic beverage sales are subject to an 18% service charge and state sales tax. 
• Any alcoholic beverage not purchased from and dispensed by Willow Wood Golf Club will be immediately confiscated and discarded. 
• Last call for beverage service is no later than 11:30 pm.  
• Willow Wood Golf Club has a "no shot" and "no pitcher" policy.
• Willow Wood Golf Club requires your caterer be licensed and insured.

Attendance Guarantees:

• Your guaranteed attendance is required no later than 5:00 p.m., seven business days prior to the scheduled date. You must inform Willow Wood Golf Club by phone, fax, or e-mail of your confirmed head count. Failing to provide this information to Willow Wood Golf Club, will result in usage of the estimated number of guests provided us at the time of the initial reservation for room preparation and billing purposes.
• The guaranteed count you provide is the minimum charge and will not be altered. Additional attendance over and above the number provided will be charged accordingly.
• Willow Wood Golf Club reserves the banquet room based upon your original estimated attendance projections.

Decorations:

• Decorations must be approved by the Willow Wood Golf Club Banquet Coordinator and must conform to all fire regulations.
• Items are not to be taped, or tacked to walls, ceilings, or surfaces within the banquet room, lounge, or on the veranda.
• Confetti, glitter, rice and bird seed are not allowed.
• All candles are required to have appropriate glass shields or hurricane lamps. No open flames are allowed.
• Stage tape must be used for any cords needing to be taped down.  The use of any glue-based tape is not permitted.
• The Willow Wood Golf Club Banquet Coordinator must approve decorations for outdoor areas in advance. Decorations on the deck may be fastened using pipe cleaners.
• The use of staples on the deck is prohibited.
• All exterior decorations must be removed the evening of your event unless other arrangements are made with the Banquet Coordinator. 
• There is guaranteed access to the banquet room to set-up at 7:00 a.m. on the day of the event. Access the day before the event may be granted should no other event be booked for that day and with approval of the Banquet Coordinator.

Additional Services:

We are proud to offer you the ability to contract with outside vendors for food and music. All caterers and DJs must be approved by Willow Wood Golf Club.

• Catering: To cover the costs of allowing outside caterers, there is a 10% per person, per plate fee payable to Willow Wood.  All caterers must be licensed and insured and willing to provide proof.  We will coordinate with caterers regarding arrival, preparation and clean up the day of your event.
• China and Linens: Our china and linens package is available at a cost of $4.00 per person. This cost includes set up of white tablecloths on guest tables, head table, gift table, welcome table, buffet tables and cake table.  Linen napkins in your choice of color and fold (such as fan fold) are also included. China includes china dinner plate and flatware, as well as set up and clean up.
• Cake or Salad Plates: Six inch (6") china plates are available at a cost of $.50 per person.

Liability/Damage:

• Willow Wood Golf Club reserves the right to inspect and control all private functions. Liability for and damage to the premises will be the responsibility of and charged to the sponsoring person, or organization. The party in charge of the function is totally responsible for the conduct of all attendees.
• Willow Wood Golf Club will not assume responsibility for the damage or loss of any merchandise or articles left in the facility prior to, during or following the scheduled event.
• You agree to not hold Willow Wood Golf Club, its agents, and/or employees accountable for any and all claims, damages, losses, and/or expenses including attorney fees arising out of, or resulting from claims from the leasing of Willow Wood Golf Club. Your deposit and signature, is a binding contract with Willow Wood Golf Club & Banquet Facility staff and an acknowledgement and agreement to abide by all specified contract information, rules and regulations as specified in this agreement.